Under the UK General Data Protection Regulations (GDPR), Y Bont Faen School is the data controller of the personal information you provide to us. This means that the school determines the purposes for which, and the manner in which, any personal data relating to pupils and their families is to be processed.

We collect and use pupil information under section 6(1)(e) of the UK GDPR, which states ‘Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’.

The school needs to collect and use certain types of personal information in order for it to provide education and other associated functions. Pupil data is therefore essential for the school’s operational use.

Who processes your information?

Y Bont Faen Primary School is the data controller of the personal information you provide to us. This means that the school determines the purposes for which, and the manner in which, any personal data relating to students and their families is to be processed.

In some cases, your data will be outsourced to a third party processor; however, this will only be done with your consent, unless the law requires the school to share your data. Where the school outsources data to a third party processor, the same data protection standards that the school upholds are imposed on the processor. We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

Ms. Evelyn Morgan has been nominated by the Vale of Glamorgan Council to be the data protection officer for all primary schools in the Vale. The role of the data protection officer is to oversee and monitor the school’s data protection procedures, and ensure that they are compliant with the UK GDPR. The data protection officer can be contacted via email at DPO@valeofglamorgan.gov.uk.

Photographs and digital/video images

Occasionally we may take photographs or digital/video images of pupils at our school for educational purposes. This could include displaying the images on project boards or in school newsletters. We may also take class or individual photographs for historical records.

The images that we take of our pupils may also be used to promote the school and could be published on leaflets, in our prospectus, on our website or Twitter feed. We will only use your child’s photograph or image in this way if we have obtained your permission first.

There are times when our school is visited by the media who will take photographs or digital/video images of high-profile events. Pupils will often appear in these images, which may be published in local or national newspapers or used on televised programmes.

Our Promise

We will not use your child’s image for any purpose if it would prejudice the interests of your child.

We will only use images of pupils who are suitably dressed in school uniform, concert costumes or sports kit and will avoid taking photographs or digital/video images of pupils in swimming costumes, except in appropriate circumstances, for example a swimming performance.

We will only use the minimum amount of personal information about your child in any publication, such as first name, school name and possibly year group, and we will never reveal full names (unless appropriate), personal email addresses, telephone numbers or home addresses.

We will keep your child’s images and personal information secure and will either destroy individual images when your child leaves the school or give them to you, unless we need them for historical or educational purposes.

We will not use your child’s image for any reason other than those stated, unless we have a legal obligation or power, or have received consent from you.

If you have any concerns about your child being photographed or their digital/video image being recorded while at our school, or if you have any queries about how these photographs or digital / video images may be used, please contact the school.